I. USEFUL EXPRESSIONS
常用語
1. How to start your letter?
BMT Press told us that you would be prepared to act as their referees.
One of our credit applicants, Partner Ltd., has named your company as a credit reference.
Your name was given to us by Partner Ltd., who have asked us to allow them to settle their account by 60-day draft.
Enclosed is a signed statement from Commercial Press authorizing the release of credit information.
We have received an application for credit from Commercial Press who gives your name as a reference.
2. How to specify the information you expect the referee to provide?
Please furnish us with the following information: . . .
We would appreciate receiving information on your financial experience with DelCafe.
We would like confirmation that DelCafe's credit rating warrants quarterly settlements of up to $100,000.
We would be grateful if you could confirm that this company settles promptly on due dates, and are sound enough to meet credits of up to $100,000 in transactions.
Would you please furnish a credit report on DelCafe, including amounts billed annually and their promptness of payment?
Would you please tell us if any court action has been taken against them to recover overdue accounts?
3. How to assure the referee that the information will be held in confidence?
The information you share with us will be held in strict confidence and will be used for credit purposes only.
We can assure you that the information will be treated in the strictest confidence.
4. How to end your letter?
Thank you for your cooperation.
We would appreciate your prompt reply.
Enclosed for your convenience is a self-addressed return envelope.
We appreciate your cooperation and will gladly reciprocate at any time.
II. SAMPLE
范文
Dear _________:
P&S Systems has placed a substantial credit order with our company, and has listed your firm as a credit reference. Enclosed is a statement from P&S Systems authorizing the release of information about their credit status.
We would appreciate receiving information on your financial experience with P&S, including the volume of their credit business with you and their reputation for meeting financial obligations.
Thank you for your cooperation. We would appreciate your prompt reply.
Sincerely,
__________[name]
Credit Manager
Enclosure
III. TIPS
掌握寫作要領
1. Give the reader the name of the credit applicant about whom you seek information.
2. Make it clear that the reader has been authorized to release certain information.
3. Specify what kind of information you need.
4. Ask for a prompt response, emphasizing the importance of the information if necessary.
5. Thank the reader in advance for his coorperation.
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