I. USEFUL EXPRESSIONS
常用語
1. How to inform the supplier about the cancellation or change?
Please change our Purchase Order No.00000 as follows: ...
Please cancel our order (#00000) for 100 copies of Introduction to Business.
This fax is to inform you of our cancellation of purchase order #00000 for 100 copies of Introduction to Business.
2. How to offer an explanation?
As we have discussed on the phone, our sales have slowed down this season and we won't need any more ________[products] until next season.
Due to unexped changes on the market, we do occasionally need to cancel or change an order.
3. How to end your letter in a positive tone?
We will place a new order when our present supply runs out.
We value your promptness in meeting our requirements.
We value your company as a key supplier and look forward to a continuing relationship.
II. SAMPLE
范文
Dear _________:
Due to unexpected changes in the need for aluminum strips, we need to cancel the following order:
Order Number ________________
Order Date ________________
Item(s) ________________
Quantity ________________
Order Value $_______________
Please asknowledge receipt of this letter by written communication (Fax is acceptable).
Sorry for any inconvenience caused by this cancellation. We value your company as a key supplier and look forward to a continuing relationship.
Sincerely,
__________[name]
__________[title]
III. TIPS
掌握寫作要領
1. Say clearly what you want to cancel or change.
2. Give a brief explanation if necessary.
3. Be sure to include the order number and full name of the product.
4. End your letter in a positive tone.
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