I. USEFUL EXPRESSIONS
常用語
1. How to start your letter?
Thank you for your quotation of April 15.
After considerable discussion, we have elected your plan.
We have decided to place a trial order for 120 bottles of your Tropical Mango Juice.
2. How to specify the products you want to order?
We would like to place a trial order for the SP101 digital answering machines you described in you letter of May 5, 1998.
Enclosed is our order, No. xxxxx, for 300 copies of Mervury Pocket German dictionary.
Please send the following items listed on page 8 of your Spring Catalog.
3. How to specify terms of payment?
We understand that you require documentary credit to be opened with XXXX Bank.
We under that your terms are payment at XX days, documents against acceptance.
We would like to confirm that payment is by letter of credit.
We have decided to accept the 5% discount you offered and your terms of payment.
We agree that payments will be made against quarterly statements.
4. How to specify terms of delivery?
We would appreciate delivery within the next XX weeks.
Please send the goods by airfreight because we need them urgently.
It is essential that the goods are shipped by the end of this month.
Please confirm that you can ship the machine before November 15.
5. How to end your letter?
Please notify us immediately by fax or phone if ther is any problem filling this order by that date.
Please inform me immediately if any items in this order are not available.
We would appreciate delivery within the next four weeks.
We look forward to your acknowledgement.
Thank you for your prompt service.
II. SAMPLE
范文
Dear _________:
Thank you for your quotation of March 18. Enclosed is our first order No. 83456 for the following items:
50 Leather bags (LB 200)
200 Sports bags (SA 105)
100 Travel bags (TA 201)
We would like to confirm that payment is by letter of credit and that the goods will be delivered within the next six weeks.
We look forward to receiving your acknowledgement.
Yours sincerely,
__________
Encl: Order Form No. 83456
III. TIPS
掌握寫作要領
1. Use order forms if available.
2. In an order letter, you may include:
Name of the item
Numbers identifying the item: catalog number, model number, etc.
Item description: size, weight, color, etc.
Quantity
Unit price
Discounts
Sales tax
Method of payment
Preferred date of delivery
Preferred method of delivery
Address for delivery
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